Town of Otisfield
Planning Board Meeting Minutes
April 5, 2016
7:00 PM
1. Call to Order: The meeting was called to order at 7:00 PM by Chair – Karen Turino.
2. Attendance: Members present were Chair, Karen Turino, Vice Chair, Beth Damon, Herb Olsen, Rick Jackson, David McVety, David Hyer – Alternate & Stan Brett – Alternate.
Code Enforcement Officer: Richard St. John
Planning Board Secretary: Tanya Taft
3. Announcement of Quorum: Board had a quorum.
4. Approve Secretary’s Report:
A. Regular Meeting Minutes March 15, 2016 *Motion to accept minutes. RJ/HO – Unanimous.
5. Discussion & Comments from public:
A. None.
6. Residence - Based Business Applications:
A. None.
7. Shoreland Zoning Applications:
A. None.
8. Site Plan Applications:
A. Tammy Ray DBA Wedding Barn, 439 Gore Rd:~ Tax Map R04 Lot 021. Site Walk was held before the meeting tonight and Engineers Project Report and Stormwater Analysis Report, prepared by Ross A.Cudlitz, PE. has been submitted into public record.
HO: Two parking plans submitted. Which Parking area, are you planning to use? Tammy: The double wide, but I included two because of the water issue. SB: Looks like he created a catch basin. CEO has in front of him a plan for 60 parking spaces that applicant has chosen to go with. RJ: Does the new plan show a small sedimentation pond? SB: Yes at the end where it turns to loop in.
1m: Stormwater Drainage Plan: PB has found this information on the new Engineers Project Report and Stormwater Analysis Report, prepared by Ross A.Cudlitz, PE.
Discussion: All agree this item has been met.
*Motion that we deem this a complete application. RJ/HO-Unanimous. Public Hearing will be held April 19th @ 6:30 PM.
9. Subdivision Applications:
A. None.
10. Upcoming Dates:
A. Planning Board Public Hearing April 19, 2016 at 6:30 PM. - Tax Map R04 Lot 021. (Wedding Barn).
B. Planning Board Meeting April 19, 2016 at 7:00 PM.
11. Discussion & comments from Code Enforcement Officer:
A. Shoreland Zoning Ordinance: Clean copy with all of the revisions handed out to PB members tonight. CEO is asking PB members to review and bring any changes to next meeting. June 8th is the Public Hearing.
12. Discussion & comments from Board:
A. Applications and submittals, HO: Information should be submitted prior to Site Walk or Meeting and would like to make it a condition moving forward. Discussion: RJ: Does not feel a condition is necessary. Helpful yes, but not a condition. BD: We do state we should have (9) copies of a complete application prior to meeting. CEO and TT advise all applicants that PB must have a completed application and (9) copies prior to meeting. SB: Recommends that we create a policy that states there shall be (9) copies of a plan and a completed application a week prior to Site Walk or meeting. CEO: Nothing states we can’t have another Site Walk at a later date if it’s requested by a PB member. BD: I’m requesting a complete package of an application prior to meeting. *Tabling the discussion, and doing some research
on creating a policy or clarifying the ordinance on the timetable of the submissions.
13. Unfinished Business:
A. 2015 SLZ proposed guidelines.
B. Sign clarification/verbiage in RBB and Site Plan Review need to be looked at.
C. Site Plan Determination form.
D. Policy or clarification of Ordinance on the timetable of submissions.
14. Adjournment: With no further business, the regular meeting was adjourned at 9:15 PM. DM/RJ – Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by: Karen Turino, Chair
Otisfield Planning Board
Approved on: April 19, 2016
Town of Otisfield
Planning Board
WORKSHOP Minutes
April 5, 2016
Workshop not held tonight, regular meeting went longer than expected.
Workshop postponed.
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